Part- time Legal Secretary - Dispute Resolution

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Job Number: 966238
Work type: Part-time
Location: Melbourne
Categories: Secretary / Word Processor, Melbourne

Our Dispute Resolution team

MinterEllison has an outstanding track record in the strategic resolution of disputes throughout Australia and the Asia Pacific region and is recognised as a leader in dispute resolution. Our Dispute Resolution team act in some of the most complex and important litigation in the Australian market, and have significant experience representing clients involved in high profile litigation, investigations by regulators including the Australian Securities and Investments Commission and other government inquiries.

Your role

A fantastic opportunity exists in the Dispute Resolution team. We are looking for an experienced part-time legal Executive Assistant in the Melbourne office, working Wednesdays and Thursdays. The purpose of this role is to provide high level support to a Partner and a team of Lawyers.

Some of your responsibilities will include:

  • liaising with clients
  • coordination of daily schedules and prioritising meeting requests
  • monitoring incoming correspondence, (email, faxes, external and internal mail) and actioning as appropriate
  • screening and managing telephone calls
  • monthly billing in accordance with client requirements
  • coordinating the pro bono administration processes for the Melbourne office, including opening pro bono matters and coordinate billing
  • coordinating the billing process and reporting requirements
  • file management including file opening and closing, electronic and physical filing 
  • document management and preparation including letters, court documents, deeds, agreements, briefs, presentations
  • digital dictation
  • reconcile corporate AMEX expenses
  • coordinating travel

What you need

We welcome applications from experienced Legal Secretaries/Personal Assistants who possess the following attributes:

  • previous experience in a fast-paced role within a law firm, preferably in litigation
  • significant experience using file management software (preferably FileSite) and account management software (preferably Elite)
  • high level skills in the Microsoft Office suite
  • be team orientated and committed to building rapport with your practice group team members
  • excellent prioritisation and organisational skills
  • a high level of accuracy and attention to detail
  • self-motivation and an ability to work autonomously
  • the ability to work under pressure and to deadlines
  • the ability to communicate clearly and confidently at all levels
  • a pro-active and flexible attitude and high degree of initiative

What we offer

MinterEllison people are caring, high-achieving and supportive of each other both at work and outside of it.  You'll enjoy being able to call on a network of business support resources for assistance, and have the flexibility you need to engage effectively with your work, your colleagues and any further study you may be undertaking.  We also offer a wide range of accessible in-house learning programs including Word, Excel and Powerpoint and other soft skill courses around communication and time management.

About us

As a leading international law firm, MinterEllison offers a full range of legal services to an impressive list of clients across Australia, in Asia and globally. We work on interesting, challenging and innovative legal issues and clients trust us with their largest and most complex transactions.

How to apply

We prefer to deal with you directly.  Please submit your CV for consideration by clicking on the 'Apply' button below.  If you would like further information, please contact Marianne Galvez on +61 3 8608 2716 for a highly confidential discussion.

Please note that applications from agencies will not be considered at this time. To be eligible to apply for this role you must be legally permitted to work in Australia.

Advertised: AUS Eastern Daylight Time
Applications close:

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