Executive Assistant - Risk, Regulatory, Insurance & Controversy

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Job Number: 966268
Work type: Contractor
Location: Sydney
Categories: Secretary / Word Processor, Sydney

About us

As a leading international law firm, MinterEllison offers a full range of legal services to an impressive list of clients across Australia, in Asia and globally. We work on interesting, challenging and innovative legal issues and clients trust us with their largest and most complex transactions.

Our culture

Executive Assistants and administrators are valued and respected at MinterEllison – you provide vital support to our legal staff and contribute to our success as a leading professional services firm. We are a friendly and supportive team that takes pride in our work, our individual and collective achievements, our clients' success, and our firm's reputation in the marketplace.

We are focussed on collaborating, innovating and inspiring each other and our clients.  We understand that  the high standards we set ourselves in a top tier law firm means that we are constantly challenged to deliver our best and excel. It involves managing multiple stakeholders and working collaboratively across offices, countries and time zones.

We take pride in being our clients' best partner, and enjoy working within teams of professionals who share their knowledge, respect our values and support each other to achieve our collective goals.

Our Commercial & Regulatory team

The Commercial & Regulatory team are a friendly tightknit legal team who specialise in Competition, Consumer, IT and Commercial related law. This team is currently supported by three Executive Assistants.

With the most Senior EA going on Maternity Leave, we are looking for an Intermediate/Senior EA to cover a contract role of 9-12months. The ideal candidate will need to have at least 5-7 years of experience in the legal industry. The candidate must also have excellent attention to detail and be extremely proactive.

Your role

Some of your responsibilities will include:

  • Developing productive working relationships with key contacts internally
  • Drafting electronic and hardcopy correspondence, document preparation and amendments
  • Diary management and organisation of authors
  • Document production including use of precedents and new documents
  • Organising meetings
  • Taking telephone calls
  • Organising interstate travel
  • Assisting in maintaining client databases
  • Electronic and hard copy document and file management
  • High volume file management including file opening and closing, electronic and physical filing; and
  • Other ad hoc duties as required.

What you need

You will possess the following attributes to be successful in this role:

  • High level of accuracy and attention to detail
  • High level of organisation ability
  • Extremely proactive
  • Advanced Microsoft Word skills including document creation and presentation
  • Strong understanding of software applications including Microsoft Excel, PowerPoint other technology systems
  • Flexibility and enthusiasm
  • A strong client focus and demonstrated ability to form enduring relationships with peers, industry experts and clients
  • Resilience and a commitment to excellence that matches our own; and
  • Pride in your work and who you work for.

What we offer

MinterEllison people are caring, high-achieving and supportive of each other both at work and outside of it.  You'll enjoy being able to call on a network of business support resources for assistance, and have the flexibility you need to engage effectively with your work, your colleagues and any further study you may be undertaking.  We also offer a wide range of accessible in-house learning programs including Word, Excel and PowerPoint and other soft skill courses around communication and time management.

How to apply

We prefer to deal with you directly.  Please submit your CV for consideration by clicking on the 'Apply' button below.  If you would like further information, please contact Meredith Peters, RRIC Practice Team Leader on +61 9921 4338 for a highly confidential discussion.

Please note that applications from agencies will not be considered at this time. To be eligible to apply for this role you must be legally permitted to work in Australia.

Advertised: AUS Eastern Daylight Time
Applications close:

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