Trainee Administration Assistant - Insurance Corporate Risk - Melbourne

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Job Number: 968539
Work type: Permanent
Location: Melbourne
Categories: Secretary / Word Processor, Melbourne

As a leading international law firm, MinterEllison offers a full range of legal services to an impressive list of clients across Australia, in Asia and globally. We work on interesting, challenging and innovative legal issues and clients trust us with their largest and most complex transactions.

Our culture

Legal secretaries and administrators are valued and respected at MinterEllison – you provide vital support to our legal staff and contribute to our success as a leading professional services firm. We are a friendly and supportive team that takes pride in our work, our individual and collective achievements, our clients' success, and our firm's reputation in the marketplace.

Your role

An exciting opportunity exists in our high performing Insurance & Corporate Risk team for a trainee Legal Secretary. You will provide vital support to our high performing team and will contribute to our success as a leading professional services firm.  This role will be a full time position and would be a valuable opportunity for someone wanting to gain admin experience in the legal industry.  We are looking for someone with excellent attention to detail, ability to multi task and to work both autonomously and in a team environment.

As a key addition to this team, some of your responsibilities will include:

  • file management
  • monitoring emails and taking telephone calls
  • diary management
  • assisting in maintaining client databases
  • drafting correspondence, document preparation and amendments
  • reconciling corporate AMEX expenses
  • monthly billing in accordance with client requirements
  • document management ie. editing of documents, mark ups etc
  • assisting Secretaries with overflow work 
  • other ad hoc duties as required

What you need

The successful candidate will, ideally, be a recent secretarial college graduate or a junior secretary/legal assistant with six months of experience and will also possess:

  • Excellent prioritisation and organisational skills
  • High level of accuracy and attention to detail
  • The ability to clearly and confidently communicate at all levels
  • Advanced MS Word skills, including document creation and presentation
  • Strong understanding of MS Office applications, including Excel, PowerPoint and other software
  • A demonstrated commitment to high internal/external service standards
  • An adaptable and flexible nature
  • A proactive approach and high levels of initiative

What we offer

MinterEllison people are caring, high-achieving and supportive of each other both at work and outside of it.  You'll enjoy being able to call on a network of business support resources for assistance, and have the flexibility you need to engage effectively with your work, your colleagues and any further study you may be undertaking.  We also offer a wide range of accessible in-house learning programs including Word, Excel and Powerpoint and other soft skill courses around communication and time management.

How to apply

We prefer to deal with you directly. Please submit your CV for consideration by clicking on the 'Apply' button below. 

Please note that applications from agencies will not be considered at this time. To be eligible to apply for this role you must be legally permitted to work permanently in Australia.

Advertised: AUS Eastern Daylight Time
Applications close: AUS Eastern Daylight Time

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