Premises Assistant

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Job Number: 968546
Work type: Permanent
Location: Sydney
Categories: Corporate Services, Sydney

About Us 

MinterEllison are a purpose led and values based law firm with an exceptional organisation culture. We collaborate, innovate and inspire each other every day and our culture is ever evolving. We are continually developing how we can create lasting impacts with our clients, our people and our communities.  

MinterEllison employees have access to a wide range of top tier employment benefits, which are designed to help you complement your lifestyle outside of work and support your professional needs.  These include first class premises, facilities and support, state of the art technology, competitive salary packages, gym membership, corporate discounts, an extensive health and wellbeing program.

Your Role 

This Premises Assistant/Facilities Coordinator role is an exciting opportunity for an ambitious individual with Facilities Management experience to join the busy and dedicated Premises team within our Business Services Group.

The Premises team have a clear vision and shared sense of purpose. The team broadly looks at strategic and operational areas: space management and planning, facilities maintenance and vendor management, audio visual, churn, archiving, security, car parking, environmental/energy initiatives and business continuity planning/emergency management.

This role reports to the Business Services Team Leader, and will involve all aspects of facilities management, audio visual set-ups and other duties to support our clients and the team.

Job Description 

  • Manage maintenance requests to ensure continuity of the facilities with minimum disruption to business operations
  • Undertake floor walks to identify maintenance and cleaning issues and report accordingly
  • Undertake random spot checks of contractors
  • Arranging work permits and escorting contractors when required
  • Ensure files for archiving are collected from floors regularly and are processed in a timely and efficient manner
  • Assist with the maintenance of temporary file storage area and database
  • Liaise with the landlord's building supervisor, and/or building management regarding building maintenance, cleaning, security any other issues
  • Coordinate and prioritise incoming calls and ensure clients are provided with feedback in terms of job status, delays and completion times
  • Issue and manage security access passes
  • Participate in the national alignment of policies, procedures, services and products
  • Assist with the development of statistical information to monitor services and highlight areas for improvement
  • Perform other duties as directed by the Business Services Team Leader

What You Need

To be successful in this role you will have a strong customer service focus and prior experience with facilities management in a professional services environment. In addition, the successful candidate will possess the following:

  • 2 - 3 years of experience in a similar position working in facilities maintenance or real estate within a corporate environment
  • Previous experience with coordinating fitout and small works
  • WHS, Compliance and Risk Management experience
  • The ability to work part of a small team
  • Strong attention to detail and problem solving skills
  • Strong customer service and stakeholder management experience
  • Intermediate with Microsoft applications (word/excel)
  • Previous experience with coordinating fitout and small works
  • Contractor and Vendor Management skills
  • Experience working with audio visual technology
  • First Aid and White Card are desirable, but not essential

How to apply

We prefer to deal with you directly, so please follow the prompts below to apply.  If you have specific queries about this opportunity please contact Ellie Guy at

MinterEllison does not accept agency submissions unless approval to do so has been given by a member of the Resourcing Team. Approved agency submissions must be submitted through our on-line system. Candidates submitted directly to any employee or Partner of the firm will not be considered valid and will not be considered by MinterEllison. MinterEllison will not be liable for a recruitment fee in these circumstances.

To be eligible to apply for this role you must be legally permitted to work in Australia


Advertised: AUS Eastern Daylight Time
Applications close: AUS Eastern Daylight Time

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