Legal Secretary

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Job Number: 968937
Work type: Permanent
Location: Melbourne
Categories: Secretary / Word Processor, Melbourne

About us

MinterEllison is one of the Asia Pacific's leading law firms.  Established in Sydney in 1827, our firm today operates in Australia, Hong Kong, mainland China, Mongolia, New Zealand and the United Kingdom through a network of integrated offices and associated offices.

Our culture

Legal secretaries and administrators are valued and respected at MinterEllison – you provide vital support to our legal staff and contribute to our success as a leading professional services firm. We are a friendly and supportive team that takes pride in our work, our individual and collective achievements, our clients' success, and our firm's reputation in the marketplace.

Your role

An excellent opportunity exists within our successful Insurance and Corporate Risk group for a Legal Secretary to join the team. This is a full-time permanent role which will see the successful candidate provide high level support in a busy practice, where no two days are the same. Your responsibilities will include:

  • Client liaison
  • Diary management including organising and coordinating meetings
  • Drafting correspondence, document production and amendments including use of precedents
  • Monthly billing and reporting
  • High volume file management including file opening and closing, electronic and physical filing 
  • Reconciliation of corporate expenses
  • Assisting in maintaining client databases
  • other ad hoc administrative duties as required

What you need

This role will suit a candidate with high level secretarial skills and a good degree of initiative. In addition, you will possess the following attributes:

  • ability to liaise at all levels (including very senior clients and partners)
  • high level of accuracy and attention to detail
  • advanced word document skills including document creation and presentation
  • strong understanding of software applications including Excel, PowerPoint, Elite 3E practice management and other technology systems
  • ability to manage multiple tasks and deadlines
  • a strong client focus and demonstrated ability to form enduring relationships with peers, industry experts and clients
  • demonstrated ability, and resilience, to work in an environment that expects excellence as a minimum
  • pride in the work you produce and who you work for and with

** Please note we are not accepting applications from Law students or graduates for this role, and you must have full time working rights to apply.

What we offer

MinterEllison people are caring, high-achieving and supportive of each other both at work and outside of it. You'll enjoy being able to call on a network of business support resources for assistance, and have the flexibility you need to engage effectively with your work and your colleagues. We also offer a wide range of accessible in-house learning programs including Word, Excel and Powerpoint and other soft skill courses around communication and time management.

We care about ensuring that you balance your professional goals with your commitments and interests outside of work.  We provide a wide range of social, financial and health benefits to support your wellbeing.  Our internal support teams are second to none and will help you perform at your best each day.

How to apply

Please submit your CV and cover letter for consideration by clicking on the 'Apply' button below.  If you would like further information, please contact Elisa Armiento at

Please note that applications from agencies will not be considered at this time. To be eligible to apply for this role you must be legally permitted to work in Australia.


Advertised: AUS Eastern Daylight Time
Applications close:

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