Business Services Assistant

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Job Number: 969084
Work type: Permanent
Location: Canberra
Categories: Corporate Services, Canberra

MinterEllison is renowned as one of Asia Pacific's leading legal practices. What sets us apart is  we are driven by a strong sense of purpose: we endeavour to build authentic and enduring relationships with our clients, our people and our communities.  Through our leading-edge innovation and our collaborative legal and consulting specialists, MinterEllison is redefining the boundaries of what it means to be a law firm.

MinterEllison was placed in the top 25 best workplaces in Australia and in LinkedIn’s 25 Top Companies in Australia for 2019—the highest ranking of any law firm.

The Team

As part of the Corporate Services team, the objectives of Business Services are to support the lawyers and staff to consolidate the Firm's position in the top tier, provide products and services to integrate all offices and to conduct continual process reviews.

We are currently looking for a Business Services Assistant to join our Corporate Services team in Canberra.

Your Role

Business Services comprises:

  • Office Services - search and lodgement, printing/photocopying/scanning, mail, couriers, fax, stationery, print room fleet management, disbursements and recoveries, purchasing, switchboard and word processing.
  • Premises - space planning, maintenance, moves, archiving, storage, safe custody, audio visual, repairs, security, car parking, management of sub-tenancies, environmental/energy initiatives and relevant business continuity plans.

The duties will include:

Communication

  • Participate in staff meetings to discuss areas of activity, concern and general feedback
  • Assist with the induction process
  • Contact point for operational issues - internal clients, process or service delivery related issues, national counterparts, supplier and service providers
  • Assist in the promotion of personal and team visibility

Operational

  • Assist and respond to all queries in a pleasant, helpful and professional manner
  • Perform the day-to-day operations efficiently, accurately, professionally, timely and cost effectively
  • Perform tasks of other Business Services Assistants when required
  • Participate in the national alignment of policies, procedures, products and services
  • Assist with the development of statistical information to monitor services and highlight areas for improvement
  • Regularly review procedures to ensure any improvements to efficiency and cost effectiveness can be made
  • Assist with general maintenance and consumable supplies
  • Monitor and check supplier invoices and submit for approval to Supervisor/Manager
  • Respond actively and positively to new tasks and opportunities
  • Other duties as directed by the Supervisor / Manager

More About You

We welcome applications from people with:

  • at least 12 months experience working within a similar role
  • experience in a back-office administration role covering mail, print room and facilities management 
  • exceptional interpersonal and communication skills, including the ability to liaise with people at all levels
  • ability to work in a highly collaborative team environment
  • a strong, proactive client service focus
  • an ability and willingness to undertake physically taxing and mobile work
  • a high level of initiative
  • a high degree of technical skills with a sound knowledge of Word & Excel
  • ability to prioritise a variety of tasks and responsibilities
  • a high level of attention to detail and accuracy
  • resilience and a commitment to excellence that matches our own
  • the ability to work with minimal direction
  • You will also require a current Australian drivers' licence

Who We Are

Diversity is one of the five elements that underpin our firm's purpose and informs the way we work internally and with our clients. An inclusive workplace environment is critical to leveraging the impact this diversity brings to all that we do each day. MinterEllison has been recognised as a WGEA Employer of Choice for Gender Equality in Australia for the past 11 years and has been recognised as both a Gold (2019) and Silver (2018 and 2020)  Employer in the Australian Workplace Equality Index (AWEI).

We believe that agile workplaces can be instrumental in delivering increased levels of productivity. At MinterEllison we support our people to maintain a healthy balance between the demands of work, life and family.  We have a wide range of social, financial and health benefits to support your wellbeing including free gym membership.

How To Apply

We prefer to deal with you directly, so please submit your CV and cover letter for consideration by clicking on the 'Apply' button below. If you would like further information, please contact Clare Odell on 02 9921 8747 for a confidential discussion.

Agency submissions will not be accepted without prior express approval from the MinterEllison recruitment team. All agency candidates must be submitted through our on-line portal to be valid.

Advertised: AUS Eastern Daylight Time
Applications close: AUS Eastern Daylight Time

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