Part Time Receptionist / Client Floor Assistant

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Job Number: 969142
Work type: Part-time, Permanent
Location: Adelaide
Categories: Corporate Services, Adelaide

MinterEllison is renowned as one of Asia Pacific's leading legal practices. What sets us apart is  we are driven by a strong sense of purpose: we endeavour to build authentic and enduring relationships with our clients, our people and our communities.  Through our leading-edge innovation and our collaborative legal and consulting specialists, MinterEllison is redefining the boundaries of what it means to be a law firm.

MinterEllison was placed in the top 25 best workplaces in Australia and in LinkedIn’s 25 Top Companies in Australia for 2019—the highest ranking of any law firm.

The Team

As part of the Corporate Services team, the objectives of the Client Floor team is to support the lawyers and staff to consolidate the Firm's position in the top tier, provide products and services to integrate all offices and to conduct continual process reviews.

Your Role

An exciting opportunity has arisen for a part time Receptionist/Client Floor Assistant to join our team for 4 days a week working Monday, Tuesday, Wednesday and Friday (these days are set) during regular office hours. 

The Receptionist/Client Floor Assistant is primarily responsible for providing a highly professional Reception and Client Floor experience to our clients and staff. 

Your duties will include:

  • Reception
    • Meeting and greeting clients and staff and providing them with a highly professional experience
    • Assist with making teas and coffees for client/staff meetings
    • Assist with cleaning and tidying boardrooms after meetings
    • Enter meeting room bookings and associated catering requirements into EMS booking system
    • Confirm bookings and follow up catering numbers
    • Continually check the Reception InBox and action all tasks quickly and efficiently
  • General
    • Ensure staff kitchens are kept clean and tidy. This includes packing and unpacking dishwashers, wiping down counter tops and filling containers with tea, coffee, sugar, etc
    • Assist with processing invoices for Client Floor and Premises
    • Assist with processing disbursements and charging to matters
    • Assist with audio visual and presentation set-ups
    • Ensure seamless continuity of the position by providing up to date instructions for all tasks associated with the role
    • Any other tasks as requested by the Business Services & Client Floor Team Leader

Please note that as part of this recruitment process MinterEllison will utilise video interviewing software.  

More About You

We welcome applicants who have:

  • have at least 3 years' experience working within a similar role
  • intermediate knowledge of MS Office Suite is essential
  • excellent presentation and communication skills
  • a strong, proactive client service focus and superior customer service skills
  • ability to work in a fast paced, highly collaborative team environment
  • proven ability to multi-task and prioritise workloads effectively
  • excellent time management skills and ability to meet deadlines
  • attention to detail and organisation skills
  • ability to liaise and work with people at all levels
  • previous experience with a room bookings or reservations tool such as Condecco, EMS, Trimble would be desirable
  • previous experience setting up audio visual equipment would be highly regarded
  • First Aid training would be highly regarded
  • being flexible to work extra days if/when required is desirable (eg to cover during periods of annual leave)

Who We Are

Diversity is one of the five elements that underpin our firm's purpose and informs the way we work internally and with our clients. An inclusive workplace environment is critical to leveraging the impact this diversity brings to all that we do each day. MinterEllison has been recognised as a WGEA Employer of Choice for Gender Equality in Australia for the past 11 years and has been recognised as both a Gold (2019) and Silver (2018 and 2020) Employer in the Australian Workplace Equality Index (AWEI).

We believe that agile workplaces can be instrumental in delivering increased levels of productivity. At MinterEllison we support our people to maintain a healthy balance between the demands of work, life and family.  We have a wide range of social, financial and health benefits to support your wellbeing including free gym membership.

How To Apply

We prefer to deal with you directly, so please submit your CV and cover letter for consideration by clicking on the 'Apply' button below. If you would like further information, please contact Clare Odell on 02 9921 8747 for a confidential discussion.

Agency submissions will not be accepted without prior express approval from the MinterEllison recruitment team. All agency candidates must be submitted through our on-line portal to be valid.

Advertised: Cen. Australia Daylight Time
Applications close:

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