Business Services Assistant - 12 Month Fixed Term Contract

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Job Number: 969213
Work type: Contractor
Location: Darwin
Categories: Corporate Services, Darwin

MinterEllison is renowned as one of Asia Pacific's leading legal practices. What sets us apart is  we are driven by a strong sense of purpose: we endeavour to build authentic and enduring relationships with our clients, our people and our communities.  Through our leading-edge innovation and our collaborative legal and consulting specialists, MinterEllison is redefining the boundaries of what it means to be a law firm.

MinterEllison was placed in the top 25 best workplaces in Australia and in LinkedIn’s 25 Top Companies in Australia for 2019—the highest ranking of any law firm.

Our Business Services team

The Business Services group provides a broad range of administrative services to the firm.

A fantastic opportunity exists in the Business Services group for an experienced Business Services Assistant on a 12 month contract. This is a 'hands on' and highly diverse role that provides invaluable support to ensure the group meets its objectives.

This role involves a variety of responsibilities associated with the day-to-day operation of the firm.  Some of these tasks include search and lodgement, mail, couriers, document production, ordering of stationery, fleet management, purchasing, invoicing, recoveries, reception relief, office moves, minor maintenance, WHS, archiving, the setup of audio visual equipment for client meetings and being the first face our clients see.

This is an excellent role for someone who is looking to gain experience in a corporate environment.

Duties and Responsibilities:

  • Ensure the timely and accurate sorting, recording, delivery, collection and distribution of mail, faxes, incoming courier and other items
  • Receive, enter and book all outgoing faxes, mail, express post, and couriers for central business district, suburban, intrastate, interstate and international
  • Perform or arrange for internal deliveries and collections including the transport of documents, briefs and equipment
  • Responsible for the stocktake and purchase of all stationary consumables
  • Ensure the timely and accurate processing of all office related invoices
  • Maintain an up to date knowledge of geographic destinations and preferred courier service providers and provide advice on the best method to achieve delivery requirements
  • Carry out all printing, photocopying, scanning and finishing (e.g. binding, laminating etc.) of all documents sent to the print room
  • Entry and administration of the Billback system when required (entering data, basic reporting, special rates and enquires)
  • Assist in maintaining print room equipment and, faxes & binding equipment in utility rooms
  • File, lodge or search at courts, tribunals and government departments documentation and records and complete on-line searches, as required
  • Keep accurate records of all work, daily, including any Firm cheque accounts
  • Ensure staff are kept up-to-date with any procedural and pricing changes and provide training to new legal staff on search & lodgement processes and procedures
  • Responsible for ensuring all contractors entering the premises are on legitimate business
  • Develop strong productive working relationships with team members and stakeholders across the firm
  • Collaborate with team members and maintain a positive team environment
  • Identify opportunities to improve processes and practices to enhance the service offering and escalate to Team Leader
  • Assist with projects as required
  • Keep up to date with developments across the firm and maintain skills and knowledge
  • Follow work, health and safety procedures and ensure complying with safe work practices 
  • Other ad hoc duties as required

What you need

We welcome applications from people with:

  • At least 12 months experience in a back-office administration role covering mail, print room and facilities management is essential
  • experience in a customer services role would be an advantage
  • exceptional interpersonal and communication skills, including the ability to liaise with people at all levels
  • ability to work in a highly collaborative team environment
  • a strong, proactive client service focus
  • an ability and willingness to undertake physically taxing and mobile work
  • a high level of initiative
  • a high degree of technical skills with a sound knowledge of Word & Excel
  • ability to prioritise a variety of tasks and responsibilities
  • a high level of attention to detail and accuracy
  • resilience and a commitment to excellence that matches our own
  • the ability to work with minimal direction
  • You will also require a current Australian drivers' licence

Desirable certifications:

  • First Aid Certification
  • Fire Warden Certification

Who We Are

Diversity is one of the five elements that underpin our firm's purpose and informs the way we work internally and with our clients. An inclusive workplace environment is critical to leveraging the impact this diversity brings to all that we do each day. MinterEllison has been recognised as a WGEA Employer of Choice for Gender Equality in Australia for the past 11 years and has been recognised as both a Gold (2019) and Silver (2018 and 2020)  Employer in the Australian Workplace Equality Index (AWEI).

We believe that agile workplaces can be instrumental in delivering increased levels of productivity. At MinterEllison we support our people to maintain a healthy balance between the demands of work, life and family.  We have a wide range of social, financial and health benefits to support your wellbeing including free gym membership.

How To Apply

We prefer to deal with you directly, so please submit your CV and cover letter for consideration by clicking on the 'Apply' button below. If you would like further information, please contact Clare Odell on 02 9921 8747 for a confidential discussion.

Agency submissions will not be accepted without prior express approval from the MinterEllison recruitment team. All agency candidates must be submitted through our on-line portal to be valid.

Advertised: AUS Central Standard Time
Applications close:

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