Executive Assistant - Energy, Resources & Projects (Part-Time 0.6)

Location: Adelaide 

Contract Type: Permanent 

MinterEllison is one of Australia’s largest independent law and consulting firms. With a heritage of almost 200 years, we are known for our excellence, and our authentic and enduring relationships with our clients, our people and our communities. Clients seek out MinterEllison to help them solve complex problems every day. We do this by our full-service legal offering and complementary consulting offering.

We offer opportunities to work on industry-leading mandates for top-tier clients, while being part of a high-performing and collaborative team that values excellence, diversity of thought, curiosity, and inclusion. We value our people and empower them to achieve their ambitions - with the support, trust and autonomy to grow their careers in meaningful ways.

We support sustainable ways of working regarding how, when and where you work and offer a wide range of social, financial and health benefits (see www.minterellison.com/-/media//Minter-Ellison/Files/Careers/MinterEllison-Employee-Benefits-2024.ashx)

Your role

A great opportunity exists for a Legal Executive Assistant to join our Energy, Resources and Projects team, a part of our wider Capital Markets and Corporate practice.  This is a job share opportunity working part-time 3 days (0.6) per week where you will collaborate with other Executive Assistants to support each other and the team as a whole. Some of the main responsibilities of this role will include:  
 

•     Drafting correspondence, document preparation and amendments
•     Proactive diary and email management
•     Coordination of meeting/travel arrangements
•     Liaising with clients & stakeholders as directed & maintaining client databases and key contact information
•     Assist with co-ordination of tenders & pitches as required
•     Answering calls and monitoring emails
•     File management including opening and closing files, electronic and physical filing
•     Co-ordinating end of month billing
•     Client and group reporting
•     Reconciliation of corporate expenses using Concur
•     General administrative tasks & other ad hoc duties as required

 
What you need

The successful candidate will have previous experience in a Legal Assistant or Legal Secretarial role and will also possess the following attributes:
 

•     Strong communication skills 
•     Intellectual Property experience would be advantageous
•     Excellent organisational skills and ability to multi-task, prioritise and delegate
•     A high level of accuracy and attention to detai
•     A strong client focus and demonstrated ability to form enduring relationships with team members and clients (both internal and external) 
•     Strong understanding of MS Office applications
•     An understanding of billing and financial processes and systems (Elite desirable)
•     A proactive approach and demonstrated initiative

How to apply

We encourage applications from people of all ages, abilities, cultural backgrounds, genders (including trans or gender diverse), LGBTQ+ people and those with carer responsibilities. We particularly encourage Aboriginal and Torres Strait Islander people to apply.

We prefer to connect with people directly, so please submit your CV by clicking on the 'Apply' button. We encourage all applications, including if you do not meet all the criteria listed for the role. Your application will also enable us to consider you for other opportunities that may be available at MinterEllison.

If you are currently a MinterEllison employee, please apply through the internal careers page.

If you would like further information, require any adjustments throughout the recruitment process or for a confidential discussion, please contact Jess.Brown@minterellison.com.