Executive Assistant - Real Estate

Location: Adelaide

Contract Type: Permanent

MinterEllison is one of Australia’s largest independent law and consulting firms. With a heritage of almost 200 years, we are known for our excellence, and our authentic and enduring relationships with our clients, our people and our communities. Clients seek out MinterEllison to help them solve complex problems every day. We do this by our full-service legal offering and complementary consulting offering.

We offer opportunities to work on industry-leading mandates for top-tier clients, while being part of a high-performing and collaborative team that values excellence, diversity of thought, curiosity, and inclusion. We value our people and empower them to achieve their ambitions - with the support, trust and autonomy to grow their careers in meaningful ways.

We support sustainable ways of working regarding how, when and where you work and offer a wide range of social, financial and health benefits (see www.minterellison.com/-/media//Minter-Ellison/Files/Careers/MinterEllison-Employee-Benefits-2025.ashx)

The Role

An exciting opportunity exists in our Adelaide Real Estate team for a Legal Executive Assistant. This role is a full time permanent position. The ideal candidate needs to be enthusiastic, proactive, a self-starter and have the skills to juggle their workload with competing priorities. You will provide support to our high performing team and will contribute to our success as a leading professional services firm.

As a key addition to this team, some of your responsibilities will include:

• Proactive diary and email management
• Developing productive working relationships with key contacts internally and externally
• Diary management and organisation of fee earners
• Document production and amendment in Microsoft Office Suite
• Travel arrangements & meeting coordination
• Monthly client billing
• Corporate expense reconciliation
• High volume file management including file opening and closing and electronic filing
• Building and maintaining client portfolios and reporting
• Maintaining client databases and key contact information.
• Develop strong productive working relationships with stakeholders and team members across the firm, key contacts and clients

What you need

The successful candidate will ideally have experience as a Legal Assistant and will also possess:

• Excellent prioritisation and organisational skills
• High level of accuracy and attention to detail
• A proactive and flexible attitude and high degree of initiative
• The ability to clearly and confidently communicate at all levels
• Previous experience within the legal industry or professional services environment
• Significant experience using file management software (preferably iManage) and account management software (preferably Elite)
• Advanced MS Word skills, including document creation and presentation
• Strong understanding of MS Office applications, including Excel, PowerPoint and other software
• Ability to use PEXA and LRS websites for settlements (desirable)

How to apply

We encourage applications from people of all ages, abilities, cultural backgrounds, genders (including trans or gender diverse), LGBTQ+ people and those with carer responsibilities. We particularly encourage Aboriginal and Torres Strait Islander people to apply.

We prefer to connect with people directly, so please submit your CV by clicking on the 'Apply' button. We encourage all applications, including if you do not meet all the criteria listed for the role. Your application will also enable us to consider you for other opportunities that may be available at MinterEllison.

If you are currently a MinterEllison employee, please apply through the internal careers page.

If you would like further information, require any adjustments throughout the recruitment process or for a confidential discussion, please contact Jess.Brown@minterellison.com.