Administrative Assistant

Location: Brisbane 

Contract Type: Permanent 

MinterEllison is one of Australia’s largest law firms, with nearly 200 years of business history.  We're known for our legal and consulting expertise - and for our inclusive and authentic character.

Our purpose is to create sustainable value with our clients, people and communities.  That means we have a proud history of providing excellence to clients, nurturing our people and giving back to the communities in which we live and work.

We value excellence, curiosity and collaboration.  Clients rely on us for our responsive, commercial approach.  Our clients include government departments and agencies, private and publicly listed companies, and small and large businesses in Australia and overseas.  

As a highly valued employee we will also provide you with a wide range of benefits. To view our benefits, please copy this link into your browser www.minterellison.com/-/media//Minter-Ellison/Files/Careers/MinterEllison-Employee-Benefits-2024.ashx

The Team

We are recruiting a permanent part-time Administration Assistant to assist with the stamping and registration requirements in our growing retirement villages (RV) conveyancing team. This role can be performed either 3 or 4 days a week, depending on your preference.

Our RV practice is the most successful in Australia and continues to grow from strength to strength, working with the largest retirement village owners and operators nationally. As part of Australia's leading RV team you will have the opportunity to work in a booming and interesting area of law while being well supported with state of the art technology and systems.

Your role

Our RV conveyancing team is comprised of high-performing senior lawyers, lawyers, paralegals, team administrators and registration clerks.

Some of your responsibilities will include:

• attending to registration of land registry documents for each state
• maintaining strong communication channels with the registration clerk team to ensure efficient file preparation for lodgement
• stamping dutiable documents as a self-assessor for the State Revenue offices in each state and arranging payment of duty where applicable
• preparing letters and sending registered documents to clients and residents
• liaising with the paralegal team to prepare files for lodgement
• ensuring that all land registry documents are correctly filed and registered in accordance with each state's regulations
• continuously monitoring and improving the stamping and registration process to increase efficiency and accuracy
• supporting lawyers with ad hoc requests.

What you need

To be successful in this role, you will need to enjoy working as part of a team and possess the following attributes:
 

• experience in registering various documents with Titles Office in QLD and/or NSW would be advantageous but not essential
• excellent time management and organisation skills
• strong communication skills and a willingness to work as part of a high-performing, collaborative team
• a positive attitude and a proactive approach
• excellent attention to detail.

Why MinterEllison

We offer flexible working options to encourage balance, wellbeing and support for sustainable ways of working and a range of social, financial and health benefits, including free gym membership - all with no minimum tenure.

We encourage applications from people of all ages, abilities, cultural backgrounds, genders (including trans or gender diverse), LGBTQ+ people and those with carer responsibilities. We particularly encourage Aboriginal and Torres Strait Islander people to apply.

How to apply

We prefer to connect with people directly, so please submit your CV by clicking on the 'Apply' button. We encourage all applications, including if you do not meet the criteria listed for the role. Your application will also enable us to consider you for other opportunities that may be available at MinterEllison.

If you are currently a MinterEllison employee, please apply through the internal careers page.

If you would like further information, require any adjustments throughout the recruitment process or for a confidential discussion, please contact [email protected].