Executive Assistant - Complex Liabilities Insurance and Regulation

Location: Brisbane

Contract Type: Permanent

MinterEllison is one of Australia’s largest independent law and consulting firms. With a heritage of almost 200 years, we are known for our excellence, and our authentic and enduring relationships with our clients, our people and our communities. Clients seek out MinterEllison to help them solve complex problems every day. We do this by our full-service legal offering and complementary consulting offering.

We offer opportunities to work on industry-leading mandates for top-tier clients, while being part of a high-performing and collaborative team that values excellence, diversity of thought, curiosity, and inclusion. We value our people and empower them to achieve their ambitions - with the support, trust and autonomy to grow their careers in meaningful ways.

At MinterEllison, we're leading the way with AI and other emerging technologies, powering innovation right across our firm. You will have the opportunity to engage with AI tools we've built, and other external AI tools, to enhance efficiencies and excellence internally and with our clients.

We support sustainable ways of working regarding how, when and where you work and offer a wide range of social, financial and health benefits (see https://www.minterellison.com/-/media/Minter-Ellison/Files/Careers/MinterEllison-Employee-Benefits-Dec_2025.pdf)

Your role

An exciting opportunity exists within our Complex Liabilities Insurance and Regulation team for a Legal Executive Assistant.  This role will support our Claims team including Medical Malpractice and General Insurance teams.  Exposure to PIPA claims is advantageous though not essential.  The team are hard-working and passionate with a collaborative and supportive approach. You will collaborate with the other Legal Executive Assistants in the team to support each other and the team as a whole. 

We are looking for someone who is enthusiastic, a self-starter and proactive. 

As a key addition to this team, some of your responsibilities will include:

• Comprehensive email and diary management, including coordinating and scheduling meetings;
• Liaising with clients, barristers, and a range of internal and external stakeholders;
• Preparing court books and briefs in accordance with procedural requirements;
• Drafting and preparing court documents for filing, ensuring accuracy and compliance;
• Filing court documents with the relevant courts in a timely and efficient manner;
• Drafting correspondence and document production, including amendments using established precedents;
• Maintaining and updating databases using Elite software;
• Managing high-volume files, including file opening, closing, and electronic filing;
• Performing general administrative duties, including filing, photocopying, scanning, and conducting searches as required;
• Coordinating and preparing monthly billing, client reporting, and general accounting responsibilities.

What you need

The successful candidate will have at least 2+ years' legal secretarial experience (litigation and personal injury experience favourable) and will also possess the following attributes:

• excellent prioritisation and organisational skills;
• resilience and a commitment to excellence that matches our own;
• self-motivated and an ability to work in a highly collaborative team environment;
• strong understanding of MS Office applications;
• ability to work under pressure and manage conflicting priorities;
• team orientated and committed to building rapport with other practice group team members;
• initiative and strong desire to contribute to team success.

How to apply

We encourage applications from people of all ages, abilities, cultural backgrounds, genders (including trans or gender diverse), LGBTQ+ people and those with carer responsibilities. We particularly encourage Aboriginal and Torres Strait Islander people to apply.

We prefer to connect with people directly, so please submit your CV by clicking on the 'Apply' button. We encourage all applications, including if you do not meet all the criteria listed for the role. Your application will also enable us to consider you for other opportunities that may be available at MinterEllison.

If you are currently a MinterEllison employee, please apply through the internal careers page.

If you would like further information, require any adjustments throughout the recruitment process or for a confidential discussion, please contact Jess.Brown@minterellison.com.