Executive Assistant

Location: Brisbane 

Contract Type: Permanent 

MinterEllison is one of Australia’s largest law firms, with nearly 200 years of business history.  We're known for our legal and consulting expertise - and for our inclusive and authentic character.

Our purpose is to create sustainable value with our clients, people and communities.  That means we have a proud history of providing excellence to clients, nurturing our people and giving back to the communities in which we live and work.

We value excellence, curiosity and collaboration.  Clients rely on us for our responsive, commercial approach.  Our clients include government departments and agencies, private and publicly listed companies, and small and large businesses in Australia and overseas.  

As a highly valued employee we will also provide you with a wide range of benefits. To view our benefits, please copy this link into your browser https://www.minterellison.com/-/media/Minter-Ellison/Files/Careers/Employee-Benefits-Brochure-2023.ashx

Your Role

An exciting opportunity exists in our Real Estate team for a Legal Executive Assistant.  This role is a permanent position, which has the ability to be 3, 4 or 5 working days, providing high quality administrative support to enable our team to deliver market leading legal and consulting services.

As a key addition to this team, some of your responsibilities will include:

• High level diary and calendar management including coordinating and organising meetings

• File and document management, including matter opening, closing and filing

• Document production and amendments. 

• Managing month end billing requirements

• Assist with general financial hygiene including debt collections, voucher requests, client and controlled monies, client reporting

• Arrange general and trust account receipting and disbursing of funds

• Make required travel arrangements and amendments to bookings within policy and cost guidelines

• Title and Due Diligence Searches

What you need

We welcome applications from experienced high performing secretaries who possess:

• Excellent time management and organisational skills with the ability to prioritise and meet deadlines

• High level of accuracy and attention to detail

• The ability to clearly and confidently communicate at all levels and liaise confidently with the practice group

• Strong understanding of MS Office applications, including Word, Excel, PowerPoint, Teams and other software

• A commitment to high internal/external service standards

• A proactive and positive approach with high levels of initiative

Why MinterEllison

We offer flexible working options to encourage balance, wellbeing and support for sustainable ways of working and a range of social, financial and health benefits, including free gym membership - all with no minimum tenure.

We encourage applications from people of all ages, abilities, cultural backgrounds, genders (including trans or gender diverse), LGBTQ+ people and those with carer responsibilities. We particularly encourage Aboriginal and Torres Strait Islander people to apply.

How to apply

We prefer to connect with people directly, so please submit your CV by clicking on the 'Apply' button. We encourage all applications, including if you do not meet the criteria listed for the role. Your application will also enable us to consider you for other opportunities that may be available at MinterEllison.