Executive Assistant

Location: Brisbane 

Contract Type: Fixed Term 
 

MinterEllison is one of Australia’s largest law firms, with nearly 200 years of business history.  We're known for our legal and consulting expertise - and for our inclusive and authentic character.

Our purpose is to create sustainable value with our clients, people and communities.  That means we have a proud history of providing excellence to clients, nurturing our people and giving back to the communities in which we live and work.

We value excellence, curiosity and collaboration.  Clients rely on us for our responsive, commercial approach.  Our clients include government departments and agencies, private and publicly listed companies, and small and large businesses in Australia and overseas.  

MinterEllison's Consulting Services are leading strategic advisors ready to design, develop and operationalise with clients.  Businesses need integrated capabilities to solve complex organisational problems.  At MinterEllison, we've brought together an unmatched team of experts under one roof with deep industry knowledge and commercial experience who are focused on designing, developing and operationalising solutions in the service areas of Technology, Cyber Security, Risk & Regulatory, Legal Optimisation, Education and ESG.  

As a highly valued employee we will also provide you with a wide range of benefits. To view our benefits, please copy this link into your browser https://www.minterellison.com/-/media/Minter-Ellison/Files/Careers/Employee-Benefits-Brochure-2023.ashx

Your role:

A fantastic opportunity exists for an experienced legal executive assistant to provide secretarial and administrative support for a 12-month fixed term contract in our collaborative Project Solutions team. Some of your responsibilities will include:
 

• drafting correspondence, document preparation and amendments
• proactive diary and email management
• coordination of meeting/travel arrangements
• liaising with clients & stakeholders and maintaining client databases and key contact information
• assist with co-ordination of tenders, pitches as required
• file management including opening and closing files, electronic and physical filing
• co-ordinating end of month billing
• client and group reporting
• reconciliation of corporate AMEX expenses using Concur
• other ad hoc duties as required

What you need:

To be successful in this role, you will need strong organisational skills as well as a high level of initiative, energy and enthusiasm. Ideally, you will also have some legal experience.  In addition to this, you will possess the following attributes:
 

• advanced Microsoft application knowledge
• understanding of billing and financial systems (Elite desirable)
• self-motivated and an ability to work autonomously with minimal direction
• ability to work under pressure and manage conflicting priorities
• ability to multi-task, prioritise and delegate
• a high level of accuracy and attention to detail
• a strong client focus and demonstrated ability to form enduring relationships with team members, clients (both internal and external) and industry experts
• a proactive approach and demonstrated initiative

Why MinterEllison

We offer flexible working options to encourage balance, wellbeing and support for sustainable ways of working and a range of social, financial and health benefits, including free gym membership - all with no minimum tenure.

We encourage applications from people of all ages, abilities, cultural backgrounds, genders (including trans or gender diverse), LGBTQ+ people and those with carer responsibilities. We particularly encourage Aboriginal and Torres Strait Islander people to apply.

How to apply

We prefer to connect with people directly, so please submit your CV by clicking on the 'Apply' button. We encourage all applications, including if you do not meet the criteria listed for the role. Your application will also enable us to consider you for other opportunities that may be available at MinterEllison.

If you would like further information, require any adjustments throughout the recruitment process or for a confidential discussion, please contact  [email protected].