Executive Assistant - Insurance & Corporate Risk

Location: Canberra 

Contract Type: Permanent 

MinterEllison is one of Australia’s largest law firms, with nearly 200 years of business history.  We're known for our legal and consulting expertise - and for our inclusive and authentic character.

Our purpose is to create sustainable value with our clients, people and communities.  That means we have a proud history of providing excellence to clients, nurturing our people and giving back to the communities in which we live and work.

We value excellence, curiosity and collaboration.  Clients rely on us for our responsive, commercial approach.  Our clients include government departments and agencies, private and publicly listed companies, and small and large businesses in Australia and overseas.  

As a highly valued employee we will also provide you with a wide range of benefits. To view our benefits, please copy this link into your browser www.minterellison.com/-/media//Minter-Ellison/Files/Careers/MinterEllison-Employee-Benefits-2024.ashx

Your role:

A fantastic opportunity exists for an experienced Executive Assistant to provide secretarial support to our Insurance and Corporate Risk team (ICR) on a permanent full-time basis. The purpose of this role is to provide high quality support to a team of lawyers. 

Some of your responsibilities will include:

• Developing productive working relationships with key contacts internally
• Electronic and hard copy document and file management
• Diary management and organisation of fee earners
• Organising and coordinating meetings
• Monitoring emails and taking telephone calls
• Organising interstate travel
• Reconciliation of corporate AMEX expenses through Concur
• Conducting the billing cycle, including end of month billing using Elite
• Management of client billing protocols
• Other adhoc duties as required

What you need

To be successful in this role, exceptional organisational skills are essential as well as a high level of initiative, energy and enthusiasm and enjoy working in a team environment. You will need to be self-motivated and adaptable. 

In addition, you will possess the following attributes:

• a legal background is advantageous
• 2-3+ years office experience
• a high level of confidentiality and attention to detail
• ability to work under pressure and manage conflicting priorities
• intermediate Microsoft application knowledge
• an understanding of billing and financial systems and other software applications preferred but full training will be provided
• resilience and a commitment to excellence that matches our own
• an adaptable and flexible nature
• the ability to clearly and confidently communicate at all levels

Why MinterEllison

We offer flexible working options to encourage balance, wellbeing and support for sustainable ways of working and a range of social, financial and health benefits, including free gym membership - all with no minimum tenure.

We encourage applications from people of all ages, abilities, cultural backgrounds, genders (including trans or gender diverse), LGBTQ+ people and those with carer responsibilities. We particularly encourage Aboriginal and Torres Strait Islander people to apply.

How to apply

We prefer to connect with people directly, so please submit your CV by clicking on the 'Apply' button. We encourage all applications, including if you do not meet the criteria listed for the role. Your application will also enable us to consider you for other opportunities that may be available at MinterEllison.

If you are currently a MinterEllison employee, please apply through the internal careers page.

If you would like further information, require any adjustments throughout the recruitment process or for a confidential discussion, please contact Jess.Brown@minterellison.com.