Project Admin Support

Location: Canberra 

Contract Type: Permanent 
 

MinterEllison is one of Australia’s largest law firms, with nearly 200 years of business history.  We're known for our legal and consulting expertise - and for our inclusive and authentic character.

Our purpose is to create sustainable value with our clients, people and communities.  That means we have a proud history of providing excellence to clients, nurturing our people and giving back to the communities in which we live and work.

We value excellence, curiosity and collaboration.  Clients rely on us for our responsive, commercial approach.  Our clients include government departments and agencies, private and publicly listed companies, and small and large businesses in Australia and overseas.  

MinterEllison's Consulting Services are leading strategic advisors ready to design, develop and operationalise with clients.  Businesses need integrated capabilities to solve complex organisational problems.  At MinterEllison, we've brought together an unmatched team of experts under one roof with deep industry knowledge and commercial experience who are focused on designing, developing and operationalising solutions in the service areas of Technology, Cyber Security, Risk & Regulatory, Legal Optimisation, Education and ESG.  

As a highly valued employee we will also provide you with a wide range of benefits. To view our benefits, please copy this link into your browser www.minterellison.com/-/media//Minter-Ellison/Files/Careers/MinterEllison-Employee-Benefits-2024.ashx

Your Role

We currently have a Project Admin Support opportunity based on one of our client sites, providing support to our teams and client to deliver a successful program of work, with projects at varying phases in their lifecycle. You will have experience supporting large-scale projects/programs across government and be well versed in document management, quality control and compliance and security policies and procedures. This is a permanent position and open to both part-time and full-time candidates.

In this role you will have the opportunity to:

• Manage project reporting (including status reports and schedules), including client billing according to protocols and contract terms; 
• Work with each of the project/program stream leads to ensure dependencies are managed and effective stakeholder management and reporting is in place; 
• Scheduling of meetings and resources across multiple internal and external teams; 
• Use and develop tooling to improve project office practices; 
• Prepare and review project documents, ensuring they're fit-for-purpose to support, control and manage effective delivery; 
• File management including file opening and closing, electronic and physical filing; 
• Document review including use of existing methodology templates to ensure alignment; 
• Supporting document preparation and amendments; 
• Manage risk and supporting the teams to build appropriate risk frameworks; 
• Implement industry best practice and tailored approaches to project management; 
• Design and deliver reports and dashboards to support executive meetings; 
• Governance and change management support; 
• Manage staff on/off boarding, including contractors and induction support; 
• Management of expenses and timesheets, including time recording for contractors; and production and approval of timesheets where required; 
• Management of Government Panels, including reporting responsibilities; 
• Management of Proposals, support for Proposal production, monitoring of AusTender and shared MSOutlook mailbox; 
• Management of contracts with clients and financial tracking; 
• Management of security clearances and DISP responsibilities; and 
• Developing productive working relationships with key contacts internally and externally. 

More About You 

We welcome applications from candidates who have demonstratable experience across the categories noted above as well as the following professional and technical qualifications: 

Professional Background 

• Must hold Australian Citizenship and be able to obtain an Australian Government Security Clearance.
• At least 2 years' experience working in a project environment in a project administration support role  
• An understanding of project management practices and reporting. 

Skills 

• Advanced Word and PowerPoint skills including document creation and presentation; 
• Strong understanding of collaboration tools including Excel, WebEx MS SharePoint and MS Teams; 
• Understanding of business management and billing systems; 
• Excellent verbal and written communication skills. 
• A positive 'can do' attitude. 
• Ability to influence to ensure timelines and outcomes are met 
• Ability to develop and maintain strong working relationships and support meetings and workshops at all levels 
• High level of accuracy and attention to detail; 
• High level of organisation with the ability to respond quickly and manage multiple tasks and manage deadlines; 
• Demonstrated commitment to high internal/external service standards; 
• Resilience, flexibility, enthusiasm, and the ability to learn quickly; 
• Self-motivated with the ability to prioritise and work autonomously; 
• Reliability and a high degree of integrity; 
• Discrete and respectful of confidentiality; 
• Shows initiative, solves problems and takes action without prompting; 
• Long term interest in the role as well as an interest in developing improved analytical and management skills, skills associated with professional services. 

Why MinterEllison

We offer flexible working options to encourage balance, wellbeing and support for sustainable ways of working and a range of social, financial and health benefits, including free gym membership - all with no minimum tenure.

We encourage applications from people of all ages, abilities, cultural backgrounds, genders (including trans or gender diverse), LGBTQ+ people and those with carer responsibilities. We particularly encourage Aboriginal and Torres Strait Islander people to apply.

How to apply

We prefer to connect with people directly, so please submit your CV by clicking on the 'Apply' button. We encourage all applications, including if you do not meet the criteria listed for the role. Your application will also enable us to consider you for other opportunities that may be available at MinterEllison.

If you are currently a MinterEllison employee, please apply through the internal careers page.

If you would like further information, require any adjustments throughout the recruitment process or for a confidential discussion, please contact  [email protected].