Executive Assistant - Real Estate

Location: Melbourne

Contract Type: Permanent

MinterEllison is one of Australia’s largest independent law and consulting firms. With a heritage of almost 200 years, we are known for our excellence, and our authentic and enduring relationships with our clients, our people and our communities. Clients seek out MinterEllison to help them solve complex problems every day. We do this by our full-service legal offering and complementary consulting offering.

We offer opportunities to work on industry-leading mandates for top-tier clients, while being part of a high-performing and collaborative team that values excellence, diversity of thought, curiosity, and inclusion. We value our people and empower them to achieve their ambitions - with the support, trust and autonomy to grow their careers in meaningful ways.

At MinterEllison, we're leading the way with AI and other emerging technologies, powering innovation right across our firm. You will have the opportunity to engage with AI tools we've built, and other external AI tools, to enhance efficiencies and excellence internally and with our clients.

We support sustainable ways of working regarding how, when and where you work and offer a wide range of social, financial and health benefits (see https://www.minterellison.com/-/media/Minter-Ellison/Files/Careers/MinterEllison-Employee-Benefits-Dec_2025.pdf)

The Role
 

An exciting opportunity exists for an experienced Legal Assistant within our Melbourne Real Estate Team.  This role is a full-time role, providing high quality administrative support to enable this busy team to deliver market leading legal and consulting services. This would be a fantastic career development opportunity for an experienced high performing assistant to gain further experience in a corporate law firm environment.

As a key addition to this team, some of your responsibilities will include:
 

• File and document management, including matter opening and closing, matter administration management, electronic and physical filing, scanning, printing, photocopying and archiving
• Document production to a high standard in Word, Excel PowerPoint, OneNote and others within MinterEllison Style Guides. 
• Format, make amendments and proofread documents with a high level of accuracy.
• Manage client specific and complex billing requirements, including client/matter reporting
• Assist team with financial hygiene including debt collections, voucher requests, client monies and client reporting
• Arrange general and trust account receipting and disbursing of funds
• Make required travel arrangements and amendments to bookings within policy and cost guidelines
• Reconciling corporate expenses
• High level diary and calendar management including coordinating and organising meetings (internal and external), monitoring emails and taking telephone calls
• Other general administrative tasks and ad hoc duties as required

What you need
 

We welcome applications from experienced high performing secretaries who possess:
 

• Excellent prioritisation and organisational skills
• High level of accuracy and attention to detail
• The ability to clearly and confidently communicate at all levels
• Advanced MS Word skills, including document creation and presentation
• Strong understanding of MS Office applications, including Excel, PowerPoint and other software
• Experience using Elite 3E (preferred but not essential)
• A demonstrated commitment to high internal/external service standards
• An adaptable and flexible nature
• A proactive approach and high levels of initiative

How to apply

We encourage applications from people of all ages, abilities, cultural backgrounds, genders (including trans or gender diverse), LGBTQ+ people and those with carer responsibilities. We particularly encourage Aboriginal and Torres Strait Islander people to apply.

We prefer to connect with people directly, so please submit your CV by clicking on the 'Apply' button. We encourage all applications, including if you do not meet all the criteria listed for the role. Your application will also enable us to consider you for other opportunities that may be available at MinterEllison.

If you are currently a MinterEllison employee, please apply through the internal careers page.

If you would like further information, require any adjustments throughout the recruitment process or for a confidential discussion, please contact Jess.Brown@minterellison.com.