Executive Assistant

Location: Melbourne 

Contract Type: Permanent 

MinterEllison is one of Australia’s largest law firms, with nearly 200 years of business history.  We're known for our legal and consulting expertise - and for our inclusive and authentic character.

Our purpose is to create sustainable value with our clients, people and communities.  That means we have a proud history of providing excellence to clients, nurturing our people and giving back to the communities in which we live and work.

We value excellence, curiosity and collaboration.  Clients rely on us for our responsive, commercial approach.  Our clients include government departments and agencies, private and publicly listed companies, and small and large businesses in Australia and overseas.  

As a highly valued employee we will also provide you with a wide range of benefits. To view our benefits, please copy this link into your browser https://www.minterellison.com/-/media/Minter-Ellison/Files/Careers/Employee-Benefits-Brochure-2023.ashx

Your role

An exciting opportunity exists within our Insurance & Corporate Risk team for a Legal Executive Assistant.  This role will support our General Insurance and Sensitive Claims team.  The team are hard-working and passionate with a collaborative and supportive approach. You will collaborate with the other Legal Executive  Assistants in the team to support each other and the team as a whole. 

We are looking for someone who is enthusiastic, a self-starter and proactive. 

As a key addition to this team, some of your responsibilities will include:

• email and phone management;
• diary management including organising meetings;
• liaising with clients, barristers and various stakeholders;
• preparing court books and briefs;
• filing court documents with the County and Supreme Courts; 
• drafting correspondence (including dictation), document production and amendments including use of precedents;
• database management and coordination;
• high volume file management including file opening and electronic filing; 
• general administrative tasks such as filing, photocopying and conducting searches as required;
• co-ordination of monthly billing, client reporting and other general account duties.

What you need

The successful candidate will have at least 2+ years' legal secretarial experience (litigation and personal injury experience favourable) and will also possess the following attributes:

• excellent prioritisation and organisational skills;
• resilience and a commitment to excellence that matches our own;
• self-motivated and an ability to work in a highly collaborative team environment;
• strong understanding of MS Office applications;
• ability to work under pressure and manage conflicting priorities;
• team orientated and committed to building rapport with other practice group team members;
• initiative and strong desire to contribute to team success.

Why MinterEllison

We offer flexible working options to encourage balance, wellbeing and support for sustainable ways of working and a range of social, financial and health benefits, including free gym membership - all with no minimum tenure.

We encourage applications from people of all ages, abilities, cultural backgrounds, genders (including trans or gender diverse), LGBTQ+ people and those with carer responsibilities. We particularly encourage Aboriginal and Torres Strait Islander people to apply.

How to apply

We prefer to connect with people directly, so please submit your CV by clicking on the 'Apply' button. We encourage all applications, including if you do not meet the criteria listed for the role. Your application will also enable us to consider you for other opportunities that may be available at MinterEllison.

If you would like further information, require any adjustments throughout the recruitment process or for a confidential discussion, please contact [email protected].