Executive Assistant



Location: Melbourne 


Contract Type: Permanent 


MinterEllison is one of Australia’s largest law firms, with nearly 200 years of business history.  We're known for our legal and consulting expertise - and for our inclusive and authentic character.


Our purpose is to create sustainable value with our clients, people and communities.  That means we have a proud history of providing excellence to clients, nurturing our people and giving back to the communities in which we live and work.


We value excellence, curiosity and collaboration.  Clients rely on us for our responsive, commercial approach.  Our clients include government departments and agencies, private and publicly listed companies, and small and large businesses in Australia and overseas.  


As a highly valued employee we will also provide you with a wide range of benefits. To view our benefits, please copy this link into your browser https://www.minterellison.com/-/media/Minter-Ellison/Files/Careers/Employee-Benefits-Brochure-2023.ashx


The Role


An exciting opportunity exists within our Dispute Resolution team for a Legal Executive Assistant. This role will support 1 Partner and a team of lawyers, including providing administrative support on both litigious and non-litigious files. The team are hard-working and passionate with a collaborative and supportive approach. You will also collaborate with the other Executive Assistants in the team to support each other and the wider team as required. 


Some of your responsibilities will include:


  • Drafting electronic and hardcopy correspondence, document preparation and amendments including use of precedents;
  • File management including electronic file opening and closing, electronic and hard copy document/filing management;
  • Co-ordination of monthly billing, client reporting and other general account duties;  
  • Proactive email, diary and appointment management including arranging travel;
  • Liaising with clients, barristers and various stakeholders;
  • Reconciling monthly AMEX expenses;
  • Assisting in maintaining client databases;
  • Other ad hoc duties as required.


What you need


To be successful in this role, you will have experience in an Executive Assistant or Legal Secretarial role. You will have excellent attention to detail and be extremely proactive. You will also possess the following attributes:


  • Advanced Microsoft Word skills including document creation and presentation;
  • Solid understanding of software applications including Microsoft Excel, PowerPoint other technology systems;
  • High level of accuracy, attention to detail and organisation ability;
  • A strong client focus and demonstrated ability to form enduring relationships with peers, industry experts and clients;
  • Experience working in processing high volumes of work (desirable).



Why MinterEllison


We offer flexible working options to encourage balance, wellbeing and support for sustainable ways of working and a range of social, financial and health benefits, including free gym membership - all with no minimum tenure.


We encourage applications from people of all ages, abilities, cultural backgrounds, genders (including trans or gender diverse), LGBTQ+ people and those with carer responsibilities. We particularly encourage Aboriginal and Torres Strait Islander people to apply.


How to apply


We prefer to connect with people directly, so please submit your CV by clicking on the 'Apply' button. We encourage all applications, including if you do not meet the criteria listed for the role. Your application will also enable us to consider you for other opportunities that may be available at MinterEllison.


If you would like further information, require any adjustments throughout the recruitment process or for a confidential discussion, please contact [email protected].


Melbourne, AU

Contract Type:  Permanent