Executive Assistant

Location: Melbourne 

Contract Type: Permanent 

MinterEllison is one of Australia’s largest law firms, with nearly 200 years of business history.  We're known for our legal and consulting expertise - and for our inclusive and authentic character.

Our purpose is to create sustainable value with our clients, people and communities.  That means we have a proud history of providing excellence to clients, nurturing our people and giving back to the communities in which we live and work.

We value excellence, curiosity and collaboration.  Clients rely on us for our responsive, commercial approach.  Our clients include government departments and agencies, private and publicly listed companies, and small and large businesses in Australia and overseas.  

As a highly valued employee we will also provide you with a wide range of benefits. To view our benefits, please copy this link into your browser https://www.minterellison.com/-/media/Minter-Ellison/Files/Careers/Employee-Benefits-Brochure-2023.ashx

Your role

A fantastic opportunity exists in the Dispute Resolution team for a Legal Assistant to provide secretarial and administrative support as part of a busy team. This role undertakes a diverse range of legal work.  No two days are the same and you will be helping support a close knit team.

Some of your responsibilities will include:

• document preparation (including the use of precedents) and amendments
• proactive diary management and coordination of meeting/travel arrangements
• liaising with clients as directed by fee earners
• assisting in maintaining client databases and reporting
• answering calls and monitoring emails
• file management, including opening files and electronic filing
• assisting with end of month billing and reporting
• reconciliation of corporate AMEX expenses using Concur
• general administrative tasks
• other ad hoc duties as required

What you need

To be successful in this role, exceptional organisational skills are essential as well as a high level of initiative, energy and enthusiasm and enjoy working in a team environment. You will need to be self-motivated and adaptable.  In addition, you will possess the following attributes:

• 2+ years legal secretarial experience (ideally in litigation)
• a high level of confidentiality
• ability to work under pressure and manage conflicting priorities
• strong understanding of MS Office applications
• an understanding of billing and financial systems and other software applications preferred but full training will be provided
• resilience and a commitment to excellence that matches our own
• a high level of accuracy and attention to detail
• initiative and strong desire to contribute to team success

Why MinterEllison

We offer flexible working options to encourage balance, wellbeing and support for sustainable ways of working and a range of social, financial and health benefits, including free gym membership - all with no minimum tenure.

We encourage applications from people of all ages, abilities, cultural backgrounds, genders (including trans or gender diverse), LGBTQ+ people and those with carer responsibilities. We particularly encourage Aboriginal and Torres Strait Islander people to apply.

How to apply

We prefer to connect with people directly, so please submit your CV by clicking on the 'Apply' button. We encourage all applications, including if you do not meet the criteria listed for the role. Your application will also enable us to consider you for other opportunities that may be available at MinterEllison.

If you would like further information, require any adjustments throughout the recruitment process or for a confidential discussion, please contact [email protected].