Legal Executive Assistant

Legal Executive Assistant | Workplace Team | Full Time | Melbourne Office 

 

MinterEllison is Australia’s largest law firm and provides legal and consulting services.

 

Purpose is at our core. We create lasting impacts with our clients, our people and our communities. Our teams collaborate and deliver to our Purpose, and consistently work to embed our values into everyday actions. Clients rely on our expertise and insights. They value our responsive, creative and commercial approach. We are curious by nature, diverse in our disciplines and authentic in our relationships.

 

Diversity and inclusion is at the core of our Purpose and informs the way we work with each other, our clients and in the community. We know that when we bring together diversity of thinking, skills, experience, gender identity, backgrounds and orientations, we get better results.

 

Workplace team:


MinterEllison's Workplace practice is one of the largest and most respected employment law practices in Australia, with market leading practitioners and a long established client base that is second to none. The team are hard-working and passionate, with a collaborative and supportive approach.  You will collaborate with other Executive Assistants in the team to support each other and the team as a whole.

The ideal candidate needs to be enthusiastic, be a self-starter and proactive.

 

Your role:


A fantastic opportunity exists for an experienced Legal Executive Assistant to provide secretarial and administrative support in our busy team. Some of your responsibilities will include:
 

  • drafting correspondence, document preparation and amendments;
  • proactive diary & email management; 
  • coordination of meeting/travel arrangements;
  • liaising with clients as directed by senior client facing staff and maintaining client databases and key contact information
  • assist with co-ordination of tenders, pitches as required
  • file management including opening and closing files, electronic and physical filing
  • co-ordinating end of month billing
  • client and group reporting
  • reconciliation of corporate AMEX expenses using Concur
  • general administrative tasks
  • other ad hoc duties as required

 

What you need:


To be successful in this role, you will need strong organisational skills as well as a high level of initiative, energy and enthusiasm and the ability to follow through. Ideally, you will also have legal experience, working in a fast paced and ever changing environment. In addition to this, you will possess the following attributes:
 

  • Self-motivated and an ability to work autonomously with minimal direction
  • Flexibility and the ability to work under pressure and manage conflicting priorities
  • Exceptional organisational skills and ability to multi-task, prioritise and delegate
  • A high level of accuracy and attention to detail
  • A strong client focus and demonstrated ability to form enduring relationships with team members, clients (both internal and external) and industry experts
  • Advanced Microsoft Office Suite knowledge
  • Understanding of billing and financial systems and other software applications (Elite desirable)

 

Why MinterEllison:

 

Some of the benefits you can enjoy working at MinterEllison include:

  • free gym membership;
  • opportunities for hybrid working to encourage balance and wellbeing;
  • corporate partner discounts;
  • learning and Development opportunities.

 

MinterEllison is recognised annually as a Top Attraction Firm by Lawyers Weekly as voted by our peers.  We are a WGEA Employer of Choice for Gender Equality in Australia and we hold Gold employer status with the Australian Workplace Equality Index (AWEI).

 

We make diversity in all its forms central to collaboration. We welcome applications from people of all ages, cultural backgrounds, genders (including if you identify as transgender or gender diverse), sexual orientations, as well as people living with a disability or who have family or carer responsibilities. We particularly encourage Aboriginal and Torres Strait Islander people to apply for roles with MinterEllison.

 

How to apply:

 

We love to connect with people directly, so please submit your CV and cover letter for consideration by clicking on the 'Apply Now' button. If you would like further information, or a confidential discussion, please contact [email protected]

Agency submissions will not be accepted without prior express approval from the MinterEllison recruitment team. All agency candidates must be submitted through our on-line portal to be valid.

Location: 

Melbourne, AU

Contract Type:  Permanent