Executive Assistant - Finance Solutions

Location: Perth 

Contract Type: Permanent 

MinterEllison is one of Australia’s largest law firms, with nearly 200 years of business history.  We're known for our legal and consulting expertise - and for our inclusive and authentic character.

Our purpose is to create sustainable value with our clients, people and communities.  That means we have a proud history of providing excellence to clients, nurturing our people and giving back to the communities in which we live and work.

We value excellence, curiosity and collaboration.  Clients rely on us for our responsive, commercial approach.  Our clients include government departments and agencies, private and publicly listed companies, and small and large businesses in Australia and overseas.  

As a highly valued employee we will also provide you with a wide range of benefits. To view our benefits, please copy this link into your browser https://www.minterellison.com/-/media/Minter-Ellison/Files/Careers/Employee-Benefits-Brochure-2023.ashx

The Team

The Finance Solutions team is a fast paced dynamic team specialising in corporate finance, real estate, property and construction finance, agribusiness finance and acquisition finance. The team is part of our Capital Markets and Corporate Line of Business and is one of the most respected practices in the country, with market leading practitioners and an impressive client base. 

Your role

A fantastic opportunity exists for an experienced Executive Assistant to provide secretarial and administrative support in our busy team. Some of your responsibilities will include:
 

• drafting correspondence, document preparation and amendments
• assisting in maintaining client databases
• liaising with clients as directed by senior client facing staff and maintaining client databases and key contact information
• assist with co-ordination of tenders, pitches as required
• answering calls and monitoring emails
• file management including opening and closing files
• co-ordinating end of month billing
• client and group reporting
• reconciliation of corporate AMEX expenses using Concur
• general administrative tasks
• other ad hoc duties as required

What you need

To be successful in this role, you will need strong organisational skills as well as a high level of initiative, energy and enthusiasm and the ability to follow through. Ideally, you will also have legal experience, working in a fast paced and ever changing environment.  

In addition to this, you will possess the following attributes:
 

• Self-motivated and an ability to work autonomously with minimal direction
• Flexibility and the ability to work under pressure and manage conflicting priorities
• Exceptional organisational skills and ability to multi-task, prioritise and delegate
• A high level of accuracy and attention to detail
• A strong client focus and demonstrated ability to form enduring relationships with team members, clients (both internal and external) and industry experts
• Advanced Microsoft application knowledge
• A solid understanding of billing and financial systems and other software applications (Elite desirable)
• A proactive approach and demonstrated initiative
• Resilience and a commitment to excellence that matches our own
• Pride in your work

Why MinterEllison

We offer flexible working options to encourage balance, wellbeing and support for sustainable ways of working and a range of social, financial and health benefits, including free gym membership - all with no minimum tenure.

We encourage applications from people of all ages, abilities, cultural backgrounds, genders (including trans or gender diverse), LGBTQ+ people and those with carer responsibilities. We particularly encourage Aboriginal and Torres Strait Islander people to apply.

How to apply

We prefer to connect with people directly, so please submit your CV by clicking on the 'Apply' button. We encourage all applications, including if you do not meet the criteria listed for the role. Your application will also enable us to consider you for other opportunities that may be available at MinterEllison.

If you would like further information, require any adjustments throughout the recruitment process or for a confidential discussion, please contact [email protected].