Executive Assistant

Location: Perth 

Contract Type: Permanent 

MinterEllison is one of Australia’s largest law firms, with nearly 200 years of business history.  We're known for our legal and consulting expertise - and for our inclusive and authentic character.

Our purpose is to create sustainable value with our clients, people and communities.  That means we have a proud history of providing excellence to clients, nurturing our people and giving back to the communities in which we live and work.

We value excellence, curiosity and collaboration.  Clients rely on us for our responsive, commercial approach.  Our clients include government departments and agencies, private and publicly listed companies, and small and large businesses in Australia and overseas.  

As a highly valued employee we will also provide you with a wide range of benefits. To view our benefits, please copy this link into your browser https://www.minterellison.com/-/media/Minter-Ellison/Files/Careers/Employee-Benefits-Brochure-2023.ashx

The Role

An exciting opportunity exists in our Perth Real Estate team for a Legal Executive Assistant. This role is a full time permanent position. The ideal candidate needs to be enthusiastic, proactive, a self-starter and have the skills to juggle their workload with competing priorities. You will provide support to our high performing team and will contribute to our success as a leading professional services firm.

As a key addition to this team, some of your responsibilities will include:

• Proactive diary and email management
• Developing productive working relationships with key contacts internally and externally
• Diary management and organisation of fee earners
• Document production and amendment in Microsoft Office Suite
• Travel arrangements & meeting coordination
• Monthly client billing
• Corporate expense reconciliation
• High volume file management including file opening and closing and electronic filing
• Building and maintaining client portfolios and reporting
• Maintaining client databases and key contact information.
• Develop strong productive working relationships with stakeholders and team members across the firm, key contacts and clients

What you need

The successful candidate will ideally have experience as a Legal Assistant and will also possess:

• Excellent prioritisation and organisational skills
• High level of accuracy and attention to detail
• A proactive and flexible attitude and high degree of initiative
• The ability to clearly and confidently communicate at all levels
• Previous experience within the legal industry or professional services environment
• Significant experience using file management software (preferably iManage) and account management software (preferably Elite)
• Advanced MS Word skills, including document creation and presentation
• Strong understanding of MS Office applications, including Excel, PowerPoint and other software
• Ability to use PEXA and LRS websites for settlements (desirable)

Why MinterEllison

We offer flexible working options to encourage balance, wellbeing and support for sustainable ways of working and a range of social, financial and health benefits, including free gym membership - all with no minimum tenure.

We encourage applications from people of all ages, abilities, cultural backgrounds, genders (including trans or gender diverse), LGBTQ+ people and those with carer responsibilities. We particularly encourage Aboriginal and Torres Strait Islander people to apply.

How to apply

We prefer to connect with people directly, so please submit your CV by clicking on the 'Apply' button. We encourage all applications, including if you do not meet the criteria listed for the role. Your application will also enable us to consider you for other opportunities that may be available at MinterEllison.

If you would like further information, require any adjustments throughout the recruitment process or for a confidential discussion, please contact [email protected].