Workplace Services Coordinator
Location: Perth
Contract Type: Permanent
MinterEllison is one of Australia’s largest independent law and consulting firms. With a heritage of almost 200 years, we are known for our excellence, and our authentic and enduring relationships with our clients, our people and our communities. Clients seek out MinterEllison to help them solve complex problems every day. We do this by our full-service legal offering and complementary consulting offering.
We offer opportunities to work on industry-leading mandates for top-tier clients, while being part of a high-performing and collaborative team that values excellence, diversity of thought, curiosity, and inclusion. We value our people and empower them to achieve their ambitions - with the support, trust and autonomy to grow their careers in meaningful ways.
At MinterEllison, we're leading the way with AI and other emerging technologies, powering innovation right across our firm. You will have the opportunity to engage with AI tools we've built, and other external AI tools, to enhance efficiencies and excellence internally and with our clients.
We support sustainable ways of working regarding how, when and where you work and offer a wide range of social, financial and health benefits (see https://www.minterellison.com/-/media/Minter-Ellison/Files/Careers/MinterEllison-Employee-Benefits-Dec_2025.pdf)
Your Role
We have an exciting opportunity for a Workplace Services Coordinator to join our Perth Business Services team on a permanent, full-time basis. In this role you'll help keep our Perth office running smoothly by coordinating facilities, records, and business support services to our teams. You will be a helpful and reliable point of contact for general office queries, take ownership of day-to-day support operations, prioritise work requests and know when to escalate to your leaders.
Your Duties
As a Workplace Services Coordinator, you will be a versatile and proactive team member involved in a broad range of duties including:
Facilities & Workplace
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Respond to facilities and workplace queries, including maintenance and access requests
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Coordinate contractors for repairs and maintenance programs, ensuring works are completed on time and to standard
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Support space management across the office including team moves, locker and car park assignments
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Support ongoing WHS compliance through workplace inspections, maintaining first-aid supplies and coordinating warden teams
Records & Archive
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Provide practical guidance to legal teams on records retention, archiving and destruction decisions, in line with firm policy
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Proactively progress approved destruction batches
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Handle archive retrievals, file movements, and day-to-day records queries in a timely and accurate manner
Business Support
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Coordinate and quality check document production handoffs to our third-party providers
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Manage all mail and courier operations accurately and on time, and maintain stationery stock
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Process supplier invoices in line with firm procedures
About You
You’ll suit this role if you get a kick out of being helpful, solving problems pragmatically, and taking responsibility for getting things done. You’ll be comfortable balancing different priorities, working closely with your team and progressing your own tasks independently.
We welcome applicants who have:
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A proactive and curious mindset, taking pride in the standard of your work and developing novel solutions to support continuous process improvement
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Some experience in facilities, business administration or records management in a professional environment
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Strong interpersonal and written communication skills and the confidence to engage with internal and external stakeholders
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Proficiency in Microsoft Office and genuine openness to digital tools and AI-assisted workflows
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Excellent attention to detail and ability to track, progress, and close out requests in a timely manner.
If you aren't sure whether you tick all the boxes but have a genuine desire to further your career in workplace services, we would still love to hear from you!
How to apply
We encourage applications from people of all ages, abilities, cultural backgrounds, genders (including trans or gender diverse), LGBTQ+ people and those with carer responsibilities. We particularly encourage Aboriginal and Torres Strait Islander people to apply.
We prefer to connect with people directly, so please submit your CV by clicking on the 'Apply' button. We encourage all applications, including if you do not meet all the criteria listed for the role. Your application will also enable us to consider you for other opportunities that may be available at MinterEllison.
If you are currently a MinterEllison employee, please apply through the internal careers page.
If you would like further information, require any adjustments throughout the recruitment process or for a confidential discussion, please contact Jess.Brown@minterellison.com.
Perth, AU