Business Services Coordinator

Location: Sydney 

Contract Type: Fixed Term 

MinterEllison is one of Australia’s largest law firms, with nearly 200 years of business history.  We're known for our legal and consulting expertise - and for our inclusive and authentic character.

Our purpose is to create sustainable value with our clients, people and communities.  That means we have a proud history of providing excellence to clients, nurturing our people and giving back to the communities in which we live and work.

We value excellence, curiosity and collaboration.  Clients rely on us for our responsive, commercial approach.  Our clients include government departments and agencies, private and publicly listed companies, and small and large businesses in Australia and overseas.  

As a highly valued employee we will also provide you with a wide range of benefits. To view our benefits, please copy this link into your browser https://www.minterellison.com/-/media/Minter-Ellison/Files/Careers/Employee-Benefits-Brochure-2023.ashx

Your role
 

We are looking for an experienced Workflow Coordinator to join our Sydney Business Services team, on a Fixed term 12 month contract. The successful candidate will be responsible for ensuring consistent quality of work within the Business Centre and will see you:
 

• Acting as the 'face' of the Business Centre, coordinating the day-to-day workflow while prioritising service resources for key clients
• Ensuring sufficient and accurate briefings are taken from requesters while providing appropriate estimate timings and negotiating deadlines accordingly
• Overseeing all work, document production, mail and courier requests to ensure it is on track and completed in an accurate and timely manner
• Assisting with printing/photocopying/scanning/binding and finishing of documents when required
• Entry and administration of disbursements and invoices, coordinate purchase of stock
• Keeping lines of communication open with stakeholders and ensuring all personnel and operational issues are escalated to the Team Leader

What you need

To be successful in this role you will have, 3 – 4 years’ experience in a similar role:
 

• A proven ability to coordinate workflows while motivating and engaging a team
• Demonstrated experience in building key stakeholder relationships, understanding their priorities and manage expectations
• Strong communication skills and ability to liaise and negotiate at all levels
• Experienced in technology and print production equipment/processes with a strong understanding of document production timings
• Excellent knowledge of the Microsoft suite, including in Word and Excel, MS Teams & iManage
• Excellent time management and organisational skills
• Experience within a professional services or similar environment

In addition you will have a "can do" attitude, fantastic communication skills and a commitment to excellent and responsive customer service. You will also need to be able to handle pressure, multitask and think laterally but sensibly at all times.

Why MinterEllison

We offer flexible working options to encourage balance, wellbeing and support for sustainable ways of working and a range of social, financial and health benefits, including free gym membership - all with no minimum tenure.

We encourage applications from people of all ages, abilities, cultural backgrounds, genders (including trans or gender diverse), LGBTQ+ people and those with carer responsibilities. We particularly encourage Aboriginal and Torres Strait Islander people to apply.

How to apply

We prefer to connect with people directly, so please submit your CV by clicking on the 'Apply' button. We encourage all applications, including if you do not meet the criteria listed for the role. Your application will also enable us to consider you for other opportunities that may be available at MinterEllison.