Executive Assistant - Legal

Location: Sydney 

Contract Type: Permanent 

MinterEllison is one of Australia’s largest law firms, with nearly 200 years of business history.  We're known for our legal and consulting expertise - and for our inclusive and authentic character.

Our purpose is to create sustainable value with our clients, people and communities.  That means we have a proud history of providing excellence to clients, nurturing our people and giving back to the communities in which we live and work.

We value excellence, curiosity and collaboration.  Clients rely on us for our responsive, commercial approach.  Our clients include government departments and agencies, private and publicly listed companies, and small and large businesses in Australia and overseas.  

As a highly valued employee we will also provide you with a wide range of benefits. To view our benefits, please copy this link into your browser https://www.minterellison.com/-/media/Minter-Ellison/Files/Careers/Employee-Benefits-Brochure-2023.ashx

The Role

An exciting opportunity exists for an experienced Legal Assistant within our Infrastructure, Construction & Property Volume team.  This role is a full time role, providing high quality administrative support to enable this busy team to deliver market leading legal and consulting services. This would be a fantastic opportunity for an experienced high performing Legal Assistant to utilise their skills in a corporate law firm environment.

As a key addition to this team, some of your responsibilities will include:

• File and document management, including matter opening and closing, matter administration management, electronic and physical filing, scanning, printing, photocopying and archiving

• Document production to a high standard in Word, Excel PowerPoint, OneNote and others within MinterEllison Style Guides. 

• Format, make amendments and proofread documents with a high level of accuracy.

• Manage client specific and complex billing requirements, including client/matter reporting

• Assist team with financial hygiene including debt collections, voucher requests, client monies and client reporting

• Arrange general and trust account receipting and disbursing of funds

• Travel arrangements and meeting coordination

• diary and email management  (internal and external), monitoring emails and taking telephone calls

• Other general administrative tasks and ad hoc duties as required

What you need

To be successful in this role, you will have experience in a Legal Assistant role. You must also have excellent attention to detail and be extremely proactive. You will also possess the following attributes:

• Strong understanding of MS Office applications, including Excel, PowerPoint and Word

• Excellent prioritisation and organisational skills

• The ability to clearly and confidently communicate at all levels

• Advanced MS Word skills, including document creation and presentation

• Experience using Elite 3E (desired  but not essential)

• An adaptable and flexible nature

• A proactive approach and high levels of initiative

Please note if you are a Law student, you are encouraged to consider our clerkship and graduate programs. 

Why MinterEllison

We offer flexible working options to encourage balance, wellbeing and support for sustainable ways of working and a range of social, financial and health benefits, including free gym membership - all with no minimum tenure.

We encourage applications from people of all ages, abilities, cultural backgrounds, genders (including trans or gender diverse), LGBTQ+ people and those with carer responsibilities. We particularly encourage Aboriginal and Torres Strait Islander people to apply.

How to apply

We prefer to connect with people directly, so please submit your CV by clicking on the 'Apply' button. We encourage all applications, including if you do not meet the criteria listed for the role. Your application will also enable us to consider you for other opportunities that may be available at MinterEllison.