Executive Assistant - Workplace

Location: Sydney 

Contract Type: Permanent 

MinterEllison is one of Australia’s largest law firms, with nearly 200 years of business history.  We're known for our legal and consulting expertise - and for our inclusive and authentic character.

Our purpose is to create sustainable value with our clients, people and communities.  That means we have a proud history of providing excellence to clients, nurturing our people and giving back to the communities in which we live and work.

We value excellence, curiosity and collaboration.  Clients rely on us for our responsive, commercial approach.  Our clients include government departments and agencies, private and publicly listed companies, and small and large businesses in Australia and overseas.  

As a highly valued employee we will also provide you with a wide range of benefits. To view our benefits, please copy this link into your browser www.minterellison.com/-/media//Minter-Ellison/Files/Careers/MinterEllison-Employee-Benefits-2024.ashx

Our Workplace Team 

MinterEllison's Workplace practice is one of the most respected workplace practices in Australia, with market leading practitioners and a long established client base that is second to none.  The team are hard-working and passionate, with a collaborative and supportive approach. 

Purpose Of The Role 

Our busy and successful team are looking for a talented Executive Assistant to join our Sydney Workplace team on a full-time or part-time basis. The purpose of this role is to provide high quality support to a team of lawyers. 

Your responsibilities will include:

• Developing productive working relationships with key contacts internally;
• Electronic and hard copy document and file management;
• Diary management and organisation of fee earners;
• Document production including use of precedents and new documents;
• Organising and coordinating meetings;
• Monitoring emails and taking telephone calls;
• Organising interstate travel;
• Drafting correspondence, document preparation and amendments;
• Reconciliation of corporate AMEX expenses through Concur;
• High volume file management including file opening and closing, electronic and physical filing; Conducting the billing cycle, including end of month billing, time recording and reporting using Elite;
• Management of client billing protocols;
• Other adhoc duties as required

More About You 

This role will suit a candidate with previous legal and EA experience, ideally gained in a high volume and fast-paced environment. 

In addition, you will possess the following attributes:

• 2+ years previous EA or legal secretarial experience
• Excellent prioritisation and organisational skills
• Proven ability to multi-task
• Strong understanding of MS Office applications, including Word, Excel, PowerPoint and other software
• Ability to prioritise multiple tasks and manage deadlines
• A strong client focus and demonstrated ability to form enduring relationships with peers, internal stakeholders, industry experts and clients
• An adaptable and flexible nature
• Ability to deal with confidential information in a discrete manner
• High level of accuracy and attention to detail
• The ability to clearly and confidently communicate at all levels
• A proactive approach and high levels of initiative
• High level of energy and enthusiasm

Why MinterEllison

We offer flexible working options to encourage balance, wellbeing and support for sustainable ways of working and a range of social, financial and health benefits, including free gym membership - all with no minimum tenure.

We encourage applications from people of all ages, abilities, cultural backgrounds, genders (including trans or gender diverse), LGBTQ+ people and those with carer responsibilities. We particularly encourage Aboriginal and Torres Strait Islander people to apply.

How to apply

We prefer to connect with people directly, so please submit your CV by clicking on the 'Apply' button. We encourage all applications, including if you do not meet the criteria listed for the role. Your application will also enable us to consider you for other opportunities that may be available at MinterEllison.

If you are currently a MinterEllison employee, please apply through the internal careers page.

If you would like further information, require any adjustments throughout the recruitment process or for a confidential discussion, please contact Jess.Brown@minterellison.com.