Executive Assistant



Location: Sydney 


Contract Type: Permanent 


MinterEllison is one of Australia’s largest law firms, with nearly 200 years of business history.  We're known for our legal and consulting expertise - and for our inclusive and authentic character.


Our purpose is to create sustainable value with our clients, people and communities.  That means we have a proud history of providing excellence to clients, nurturing our people and giving back to the communities in which we live and work.


We value excellence, curiosity and collaboration.  Clients rely on us for our responsive, commercial approach.  Our clients include government departments and agencies, private and publicly listed companies, and small and large businesses in Australia and overseas.  


As a highly valued employee we will also provide you with a wide range of benefits. To view our benefits, please copy this link into your browser https://www.minterellison.com/-/media/Minter-Ellison/Files/Careers/Employee-Benefits-Brochure-2023.ashx


The Role


We are looking for an Executive Assistant to join our Public Law team in Sydney. In this role, you will provide a high level of support to a busy and successful team of national practitioners.


You will work collaboratively with other Executive Assistants nationally in the team to complete incoming tasks. The main responsibilities of this role will include:  


  • Diary and email management of authors;
  • Travel and meeting arrangements;
  • Drafting and amending documents and correspondence;
  • File management including file opening and closing, electronic and physical filing;
  • Invoice processing and expense reconciliation;
  • Monitoring court lists;
  • Maintenance of client databases;
  • Preparation of briefs to counsel;
  • Preparing and sending reports to client and team
  • General administration duties.


About you

You will be interested in legal administration and have a willingness to learn. Ideally, you will have experience in a similar role within an administrative capacity, whether it be in a legal or other professional environment and will also possess the following attributes:


  • Strong knowledge of the Microsoft Office Suite;
  • High level of capability with learning new technology and systems;
  • Strong ability to multi-task, prioritise and efficiently manage a high volume of workload;
  • High level of accuracy and attention to detail;
  • Demonstrated ability to form enduring relationships with peers, industry experts and clients;


An understanding of billing and financial processes will be highly regarded.


Why MinterEllison


We offer flexible working options to encourage balance, wellbeing and support for sustainable ways of working and a range of social, financial and health benefits, including free gym membership - all with no minimum tenure.


We encourage applications from people of all ages, abilities, cultural backgrounds, genders (including trans or gender diverse), LGBTQ+ people and those with carer responsibilities. We particularly encourage Aboriginal and Torres Strait Islander people to apply.


How to apply


We prefer to connect with people directly, so please submit your CV by clicking on the 'Apply' button. We encourage all applications, including if you do not meet the criteria listed for the role. Your application will also enable us to consider you for other opportunities that may be available at MinterEllison.


If you would like further information, require any adjustments throughout the recruitment process or for a confidential discussion, please contact [email protected].


Sydney, AU

Contract Type:  Permanent